{"id":5241,"date":"2018-03-23T14:24:02","date_gmt":"2018-03-23T21:24:02","guid":{"rendered":"http:\/\/sdbgdocents.org\/?page_id=5241"},"modified":"2018-03-23T18:48:53","modified_gmt":"2018-03-24T01:48:53","slug":"docent-chairperson","status":"publish","type":"page","link":"http:\/\/sdbgdocents.org\/?page_id=5241","title":{"rendered":"Docent Chairperson"},"content":{"rendered":"

Docent Chairperson<\/strong><\/h1>\n

General Description:<\/h2>\n

The Docent Chairperson is responsible for overseeing operations of the San Diego Botanic Garden Docent Society.<\/p>\n

Duties:<\/h2>\n
    \n
  1. Participate in regularly scheduled and ad hoc meetings, and activities.<\/li>\n
  2. Write reports, compose agendas and chair meetings.<\/li>\n
  3. Review and approve minutes of meetings within established time frames.<\/li>\n
  4. Provide timely responses to all related questions\/issues.<\/li>\n
  5. Address new trustees, docents and volunteers regarding Docent Society.<\/li>\n
  6. Identify Nominating Committee, i.e. 3 people who will be responsible for nominating the next year\u2019s officers and coordinators.<\/li>\n
  7. Provide input to the President of the Foundation for the Executive Director\u2019s performance evaluation.<\/li>\n
  8. Co-host the Volunteer Appreciation Dinner with Trustees and Staff.<\/li>\n<\/ol>\n

    Specific Skills:<\/h2>\n
      \n
    1. Familiarity with Operating Regulations of the SDBG Docent Society and the SDBG by-laws<\/li>\n
    2. Excellent written and oral communication skills<\/li>\n
    3. Organizational skills<\/li>\n
    4. Solid working knowledge of email and standard computer applications<\/li>\n
    5. Ability to effectively communicate at all levels within SDBG organization, showing empathy and gratitude for the work of others.<\/li>\n<\/ol>\n

      Time Required:<\/h2>\n

      20 hours\/month.<\/p>\n

      Recommended Term:<\/h2>\n

      2 years<\/p>\n

      Revised:<\/h2>\n

      Revision Date:\u00a0\u00a003\/23\/2018<\/p>\n

      div {border-width: thick;}<\/p>\n\n\n
      \n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
      MEETING \/ ACTIVITY<\/strong><\/td>\nDAY OF MONTH<\/strong><\/td>\nRESPONSIBILITIES<\/strong><\/td>\n<\/tr>\n
      \n

      Docent Meeting<\/p>\n

      (9:30 a.m.)<\/p>\n<\/td>\n

      		1ST<\/sup>\u00a0Wednesday<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 One week prior to the meeting, email meeting reminder to docents: inform them of who will be speaking, give an update on any items of importance, encourage attendance.<\/p>\n

      2.\u00a0\u00a0\u00a0\u00a0\u00a0 Prepare agenda and make copies for the meeting.<\/p>\n

      a. SDBG copy machine is often unavailable on Wednesday morning. Plan accordingly.<\/p>\n

      b. The Hours Recorder will provide information for the back of the agenda regarding the Docent Milestone program.<\/p>\n

      3.\u00a0\u00a0\u00a0\u00a0\u00a0 Chair the meeting.<\/td>\n<\/tr>\n

      Send email<\/td>\nFriday before 3rd<\/sup>\u00a0Wednesday<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Send email to Executive Director, designated staff person, and Docent Vice Chairperson with a tentative agenda for the Docent Executive Board meeting.<\/td>\n<\/tr>\n
      Docent Executive Board Meeting<\/p>\n

      (10:00 a.m.-noon)<\/td>\n

      		3rd<\/sup>\u00a0Wednesday<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Prepare agenda and make copies for the meeting.<\/p>\n

      2.\u00a0\u00a0\u00a0\u00a0\u00a0 Chair the meeting.<\/td>\n<\/tr>\n

      Docent Update (Optional)<\/td>\nOne week prior to Trustee Meeting<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Send trustees an email, updating them of docent activities.<\/td>\n<\/tr>\n
      Docent Update (Optional)<\/td>\nA few days prior to Docent Meeting<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Send docents an email, reminding them of upcoming meeting, inform them of the program, list special requests<\/td>\n<\/tr>\n
      Trustee Executive Board Meeting (4:45 p.m.)<\/td>\n4th<\/sup>\u00a0Monday<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Be prepared – read reports sent by staff in advance of the meeting.<\/td>\n<\/tr>\n
      Trustee Meeting (6:00 p.m.)<\/td>\n4th<\/sup>\u00a0Monday<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Be prepared – read reports sent by staff in advance of the meeting.<\/td>\n<\/tr>\n<\/tbody>\n
      ACTIVITY<\/strong><\/td>\nFREQUENCY<\/strong><\/td>\nRESPONSIBILITIES<\/strong><\/td>\n<\/tr>\n
      Read meeting minutes<\/td>\nTwice monthly<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 After the Docent meeting and Docent Executive Board meeting, the Secretary will email the Chairperson a draft of the meeting minutes.\u00a0 Notify the Secretary of any recommended changes.<\/td>\n<\/tr>\n
      Trustee Orientation<\/td>\nTwo sessions in January<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Address new trustees regarding Docent Society.<\/td>\n<\/tr>\n
      Docent Class<\/td>\nTwo sessions per year<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Address new docents regarding Docent Society.<\/td>\n<\/tr>\n
      Volunteer Orientation<\/td>\nThree sessions per year<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Address new volunteers regarding Docent Society.<\/td>\n<\/tr>\n
      Identify Nominating Committee<\/td>\nPer bylaws, in September, sooner is better<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Identify 3 people who will be responsible for nominating the next year\u2019s officers and coordinators.<\/td>\n<\/tr>\n
      Executive Director Evaluation<\/td>\nAnnually<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Provide input to the President of the Foundation for the Executive Director\u2019s performance evaluation.<\/td>\n<\/tr>\n
      Volunteer Appreciation Dinner<\/td>\nAnnually<\/td>\n1.\u00a0\u00a0\u00a0\u00a0\u00a0 Address Docents and Volunteers to thank them for their contributions throughout the year.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/blockquote>\n

      Printable version click here<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

      Docent Chairperson General Description: The Docent Chairperson is responsible for overseeing operations of the San Diego Botanic Garden Docent Society. Duties: Participate in regularly scheduled and ad hoc meetings, and activities. Write reports, compose agendas and chair meetings. Review and … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"http:\/\/sdbgdocents.org\/index.php?rest_route=\/wp\/v2\/pages\/5241"}],"collection":[{"href":"http:\/\/sdbgdocents.org\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/sdbgdocents.org\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/sdbgdocents.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/sdbgdocents.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=5241"}],"version-history":[{"count":12,"href":"http:\/\/sdbgdocents.org\/index.php?rest_route=\/wp\/v2\/pages\/5241\/revisions"}],"predecessor-version":[{"id":5256,"href":"http:\/\/sdbgdocents.org\/index.php?rest_route=\/wp\/v2\/pages\/5241\/revisions\/5256"}],"wp:attachment":[{"href":"http:\/\/sdbgdocents.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=5241"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}