Meeting Check-in/Plant Raffle Coordinator
General Description:
The primary role of this individual is to ensure that all attendees sign-in, and are provided with meeting agenda, minutes (where applicable), free drawing tickets, and other and all materials as determined (announcements, free gifts, brochures, etc.) He/she is also responsible for selling raffle tickets for drawings, and assisting the Board members in ticket selection and announcements.
Duties:
- Sign-in all attendees; docents, volunteers, guests, and visitors. Ensure that names of new people are forwarded to respective personnel for future recruitment, or providing follow-on information.
- Provide that name lists are developed, maintained, and retained for administrative purposes, and time and attendance data is given to appropriate personnel.
- Ensure that all supplies and documents are available for meetings ? agenda, minutes, docent hours sheets, writing utensils; and, ordering, distributing, and selling raffle tickets, etc.
- On meeting day, collect and store items for members (Children?s Garden, crafts, etc.)
Specific Skills:
- Organizational administrative procedures.
- Knowledge of computer programs to generate instructions, attendance lists, etc.
- Good communication skills, ability to multi-task.
Helpful Hints:
Keep a positive attitude and be pleasant
Time Required:
One and a half hours.
Recommended Term:
One year.
Revised Date 1/9/09